, financial IT
asset management
In addition to their usual technical features, IT department
managers are now being asked to assume other management responsibilities.
They must closely monitor their budgets, control costs,
demonstrate the cost effectiveness of each major decision,
and measure the return on investment of the equipment and software,
which they install.
With
WinGest, the administrative and budget management module
of the Actima line, all aspects of financial management of
the company's IT assets are covered: order and stock management,
budget control, contract management, depreciation calculations,
etc.
WinGest can be completely integrated to your company's IT asset
and help-desk management systems, and has the same user-friendliness
and the same analysis features
and range of settings as
the other modules of the Actima line.
It is very easy to learn and to use and adapts to the specific
needs of your organization with new features to cover all aspects
of financial management of your IT assets.
- Catalogue of articles with monitoring of multi-supplier purchase
terms: price, discounts, and currencies.
- Possible Intranet consultation of catalogue.
- Management of the expression of users' needs.
- Possible creation of expression of needs via Intranet server
- Interface with mail to notify users of acceptance or refusal of
needs.
- Management of steps in the cycle of technical and financial
acceptance with estimate requests.
- Creation of purchase requests grouping need requests.
- Possible pre-assignment of ordered equipment to a site or to a
user.
- Management of contract orders.
- Management of partial deliveries.
- Monitoring of delivery discrepancies.
- Delivery/order reconciliation procedure.
- Automatic generation of equipment put in stock.
- Budget monitoring: amounts allotted, spent
- Management of supply stock entries/removals.
- Monitoring of multi-site deliveries.
- Multi-currency management: estimates, orders, billing.
- Recording of supplier invoices for reconciliation with the amounts
due according to the contracts.
- Procedures for reconciliation validated deliveries / invoices to be
paid.
- Link with scheduling of facilities: when equipment ordered, upon
delivery.
- Management of all types of contracts with automatic generation
of payment schedule.
- Management of additional contract clauses.
- Possible association of documents with contracts.
- Possible rebilling (variable periodicity) of any equipment, work,
contracts, loans, etc.
- Automatic calculation of equipment depreciation: straight-line
and accelerated.
- Importing or link with external tables: orders, invoices, delivery
notices.
- Possible link with depreciation and purchasing management
software packages.
With Web Actima
- Recording of equipment purchase requests
- Consultation of management charts and statistical reports
With Actima Designer
- Creation of new screens.
- Modification of the structure of existing fields
- Adding additional fields in the tables
- Dynamic link with external tables.
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